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Part Time Administrative Assistant

Opened Tue 14 Sep, 2021 and closes Sat 2 Oct, 2021

Title of post: Part time Administration Assistant – Fife Presbytery

Responsible to: Mission Director - Fife Presbytery

Hours:10-12 hours per week

Fixed Term: 6 months initially

Main purpose of post: To provide administration support for the Mission Director and the Board of Mission. Context for the Role The launch of the Fife Presbytery Mission Plan Roadmap and consultation has identified the need for additional clerical assistance to support the Mission Director and the Board of Mission in managing the administrative requirements to deliver the Mission Plan.

Main Duties

  • Providing administrative and secretarial support for the Mission Director, dealing with correspondence, website enquires and managing a busy electronic diary of appointments.
  • Organising and maintaining relevant databases to collate and process mission planning responses from congregations.
  • Acting as Minute Secretary to the Board of Mission, drafting agendas, numbering and formatting papers to a strict format. Assisting colleagues to ensure that business arising from minutes is dealt with effectively and timeously.
  • Coordinating meetings, to include papers, venues, delegates and travel arrangements as required.
  • Assisting with the preparation of a Mission Plan newsletter and update, maintain and develop the the Mission Plan webpage.
  • Developing a knowledge and understanding of the work of the Board of Mission to enable the postholder to act as first point of contact, ensuring prompt and appropriate responses to written and verbal correspondence and queries.
  • Demonstrating a commitment to ongoing personal development and training.
  • Undertake additional duties as required.

Person Specification:

  • Established Administrator with demonstrable experience
  • Evidence of carrying out personal assistance duties and responsibilities
  • Calmness under pressure and experience of handling sensitive information in a professional manner
  • Experienced in producing accurate and timely notes of meetings and formal minutes, including knowledge of version control methods
  • Friendly and professional manner both face to face and telephone with the ability to attend to people in an efficient, discrete and courteous way
  • Ability to deal with confidential information and material in a professional and proficient manner with a working knowledge and understanding of the Data Protection Act and its application
  • High level of written and verbal communication skills
  • Strong attention to detail
  • Ability to prioritise workload in order to meet deadlines successfully
  • A high degree of expertise and experience in the use of information technology applications, including -Microsoft Office software and databases
  • Experience of updating online/web-based communications
  • In sympathy with the ethos of the Mission and Church of Scotland Personal Qualities
  • Strong interpersonal skills
  • Customer focused with a strong desire to achieve consistently high standards
  • Readiness to use own initiative appropriately and be pro-active
  • Proven ability to work collaboratively with colleagues and to contribute to effective team working

Terms and Conditions:

  • The hourly rate for this post is £12 per hour.
  • This is a part time role working 10-12 hours per week with flexibility required.
  • This is a fixed term post for 6 months initially.
  • The post is based in the Presbytery Office with the opportunity for homeworking.
  • Flexible fixed term employees are entitled to a pro rata amount of annual leave and public holidays.
  • In order to comply with the Asylum and Immigration Act 1996, the successful candidate, will be asked to provide document(s) confirming their eligibility to work in the United Kingdom.
  • The successful applicant will have the opportunity to join a pension scheme but please note that only eligible employees are entitled to join our pension scheme.

Closing date: 1 October 2021 but we are hoping for an immediate start date. How to Apply CV’s and expressions of interest should be sent by email to [Email hidden] For further information please contact Neil Campbell the Mission Director by email: Neil.Campbell@churchofscotland.org.uk